Moving to a new country as a dependent on a long-term visa can be exciting but also challenging. Dependents, including spouses and children of primary visa holders, often need to travel for various reasons, such as accompanying their family, pursuing education, or managing personal commitments. However, travelling on a dependent visa comes with specific rules, requirements, and documentation.
Proper planning is essential to ensure a smooth journey, avoid legal complications, and make the transition easier. This guide provides essential travel tips for dependent visa holders to help them prepare effectively, stay compliant with immigration laws, and enjoy a stress-free travel experience.
Understanding Travel Rules for Dependents
Can Dependent Visa Holders Travel Freely?
While dependent visa holders can travel, their freedom of movement depends on the visa regulations of the host country. Some countries allow dependents to travel freely, while others may impose restrictions on entry, exit, and re-entry.
Entry and Exit Requirements for Dependents
Each country has specific rules regarding dependent visa travel:
- Multiple-entry vs. single-entry visas – Some dependent visas allow multiple entries, while others require a re-application if you leave the country.
- Exit formalities – Some countries require dependents to inform authorities before leaving.
- Travelling alone vs. with the primary visa holder – Certain dependent visas may require the dependent to travel with the primary visa holder.
Travel Restrictions and Conditions Based on Visa Type and Country
- Work Restrictions – Some dependent visas allow employment, while others prohibit dependents from working.
- Education Limitations – In certain countries, dependent children may receive free education, while others require international tuition fees.
- Visa Duration & Extensions – Ensure the dependent visa remains valid throughout the travel period to avoid complications.
Re-entry Conditions: Does Travel Affect Visa Validity?
- If a dependent leaves the host country for an extended period, their visa may become invalid.
- Some visas require dependents to reapply or get a re-entry permit before returning.
- Countries like the USA, UK, Canada, and Australia have different re-entry policies, so it’s crucial to check before making travel plans.
Pre-Travel Checklist for Dependent Visa Holders
To ensure a hassle-free journey, dependents must prepare thoroughly before travelling. Here’s a complete checklist covering all essential aspects:
1. Visa & Passport Validity
Before booking tickets, dependents should check:
- Visa Expiration Date – Ensure the visa is valid for the entire duration of travel.
- Passport Validity – Most countries require a passport to be valid for at least six months beyond the intended stay.
- Visa Renewal – If the visa is close to expiry, apply for an extension or renewal before leaving.
When to Apply for Visa Renewal Before Traveling?
- Apply at least 3-6 months in advance to avoid last-minute delays.
- Some visas allow renewals from abroad, while others require applicants to be physically present in the host country.
2. Travel Insurance
Travel insurance is crucial for dependents to cover unexpected medical emergencies, travel delays, and lost baggage.
Importance of Having Travel and Health Insurance:
- Medical coverage – Covers hospital expenses, doctor visits, and medication costs.
- Trip cancellations – Protection in case of sudden flight cancellations.
- Lost luggage or travel documents – Assistance in recovering lost items.
Recommended Insurance Plans for Dependents:
- For the USA: Atlas America, Patriot America.
- For Canada: Visitors to Canada Insurance, Manulife Travel Insurance.
- For the UK: Bupa Global, AXA Travel Insurance.
- For Australia: Medibank, Bupa Australia.
3. Flight & Travel Arrangements
Dependents should plan travel well in advance to secure affordable tickets and convenient routes.
Booking Flights in Advance for Better Deals:
- Book flights at least 2-3 months in advance for cheaper fares.
- Use fare comparison websites like Skyscanner or Google Flights.
- Consider student discounts or dependent-specific airfare deals.
Choosing Direct vs. Connecting Flights for Convenience:
- Direct flights: Best for dependents travelling with children, as they reduce stress and transit time.
- Connecting flights: Often cheaper butrequirese careful planning to ensure visa requirements for transit countries.
4. Accommodation & Stay Arrangements
Dependents need to plan their stay in the host country carefully, especially if arriving for the first time.
Temporary Stay Options Upon Arrival:
- Hotels & Airbnbs – Ideal for short-term stays while looking for long-term accommodation.
- University Housing – Some universities provide accommodation for dependent students.
Finding Long-Term Accommodation: Renting vs. University Housing:
- Renting a house/apartment – Suitable for families; check lease terms before signing.
- University housing – Convenient for dependent students but may have limited availability.
5. Essential Documents to Carry
To clear immigration smoothly and avoid travel disruptions, dependents must carry all necessary documents.
Important Travel Documents:
✅ Passport & Visa – Original copies and at least two photocopies.
✅ Dependent Permit/Residence Card – Some countries issue separate dependent ID cards.
✅ Travel Tickets & Itinerary – Printed copies or mobile versions.
✅ Proof of Relationship with Primary Visa Holder – Marriage or birth certificates.
✅ Financial Proof – Bank statements, and sponsorship letters (if required).
✅ Invitation Letter (if applicable) – Some countries may require a letter from the primary visa holder or employer.
Airport & Immigration Tips for Dependents
Travelling as a dependent on a long-term visa involves clearing immigration smoothly, understanding baggage regulations, and handling currency exchange. Being well-prepared can help avoid delays and ensure a hassle-free entry into your destination country.
Clearing Immigration Smoothly
Common Questions Asked by Immigration Officers
At immigration control, officers may ask dependents several questions to verify their purpose of travel. Being prepared with the right answers and documents can help speed up the process.
🔹 Purpose of your visit? – Clearly state that you are accompanying the primary visa holder.
🔹 Where will you be staying? – Provide the address of your accommodation (rented house, university dorm, or hotel).
🔹 How long do you plan to stay? – Mention your visa validity and re-entry conditions if applicable.
🔹 Do you have sufficient funds? – Show financial proof like bank statements or sponsorship letters.
🔹 What does your primary visa holder do? – Mention their job, university, or visa sponsorship details.
🔹 Do you plan to work? – If your visa allows work, answer accordingly. Otherwise, clarify that you won’t be working.
Carrying Required Supporting Documents
To avoid any issues at immigration, ensure you carry the following essential documents:
✅ Passport & Valid Visa – Ensure at least 6 months of validity.
✅ Dependent Permit or Residence Card (if applicable).
✅ Proof of Relationship – Marriage certificate (for spouses) or birth certificate (for children).
✅ Accommodation Proof – Rental agreement, hotel booking, or university housing confirmation.
✅ Return or Onward Ticket – Some countries may require proof of a return journey.
✅ Financial Proof – Bank statements, sponsorship letter, or proof of employment of the primary visa holder.
✅ Invitation Letter (if applicable) – Required in some countries for dependent entry.
📌 Pro Tip: Keep both physical and digital copies of all documents in case of loss or emergency.
Customs & Baggage Regulations
Each country has strict customs regulations regarding what dependents can bring into the country. Understanding these rules can prevent issues at customs clearance.
Items Allowed and Restricted While Traveling
✔ Allowed Items:
- Personal clothing, accessories, and toiletries.
- Personal electronics (laptops, mobile phones, tablets).
- A limited amount of personal medication (with a doctor’s prescription).
- Gifts and souvenirs within duty-free limits.
❌ Restricted Items:
- Perishable food items, dairy products, and fresh fruits (varies by country).
- Large quantities of alcohol and tobacco beyond duty-free limits.
- Large amounts of cash (exceeding country-specific limits).
- Certain medicines or controlled substances.
🔹 Always declare restricted items at customs to avoid penalties.
Duty-Free Allowances & Baggage Weight Restrictions
Each country has duty-free limits on goods, alcohol, and tobacco. Exceeding these limits may require payment of customs duty.
Duty-Free Allowances (Example for Popular Destinations):
🇺🇸 USA – $800 worth of goods per traveller, 1 litre of alcohol.
🇨🇦 Canada – CAD 800 worth of goods, 1.5 litres of wine or 1.14 litres of spirits.
🇦🇺 Australia – AUD 900 worth of goods, 2.25 litres of alcohol.
🇬🇧 UK – £390 worth of goods, 4 litres of spirits or 18 litres of wine.
Airline Baggage Limits:
- Economy class: Usually 23-30 kg for check-in baggage.
- Cabin baggage: 7-10 kg depending on the airline.
- Check airline rules in advance to avoid excess baggage charges.
📌 Tip: Weigh luggage before reaching the airport to prevent extra fees.
Currency & Forex Exchange
Managing money efficiently while travelling ensures dependents don’t face financial issues abroad.
Best Way to Carry Money: Cash, Forex Cards, or International Bank Accounts?
🔹 Cash: Carry a small amount (equivalent to $500-$1,000) for immediate expenses.
🔹 Forex Card: Best for secure transactions and avoiding currency conversion fees.
🔹 International Bank Account: Ideal for dependents staying long-term. Some banks allow non-residents to open accounts.
Currency Exchange Options at Airports vs. Local Banks
- Airport currency exchange – Convenient but usually has higher exchange rates.
- Local banks & forex centres – Offer better exchange rates, but may require account setup.
- Online forex platforms – Apps like Wise (formerly TransferWise) and Revolut offer competitive rates.
📌 Tip: Use a multi-currency forex card for better exchange rates and security.
Settling in a Foreign Country: Important First Steps
After arriving, dependents must complete essential formalities to integrate smoothly into the new country.
Registering with Local Authorities
🔹 Address Registration & Local Police Reporting
- Some countries require dependents to register their address with the local municipality within a specific time (e.g., Germany – 14 days, Canada – 30 days).
- Some visas require police verification before issuing a resident permit.
🔹 Health Insurance Registration in Some Countries
- Countries like Germany, Canada, and Australia require all residents, including dependents, to have health insurance.
- Check if health coverage is provided under the primary visa holder’s insurance or if a separate policy is needed.
📌 Tip: Carry passport, visa, and proof of residence when registering.
Opening a Bank Account
Documents Required for Dependents to Open a Bank Account
✅ Passport & Visa
✅ Proof of Residence – Rental agreement or utility bill.
✅ Proof of Relationship to the Primary Visa Holder
✅ Initial Deposit (Varies by bank)
Best Banking Options for International Dependents
🇺🇸 USA – Chase, Bank of America, Wells Fargo.
🇨🇦 Canada – RBC, TD Bank, Scotiabank.
🇦🇺 Australia – Commonwealth Bank, Westpac.
🇬🇧 UK – Barclays, HSBC, Lloyds Bank.
📌 Tip: Some banks offer zero-fee student accounts for dependents of international students.
Getting a Local SIM Card & Internet Connection
Choosing the Right Mobile & Data Plans
- Prepaid plans are flexible and require no contracts.
- Postpaid plans offer better rates for long-term users.
- Popular network providers: T-Mobile (USA), Vodafone (UK), Telstra (Australia), Rogers (Canada).
International Calling Options for Staying Connected
- WhatsApp & Skype – Free voice/video calls over the internet.
- Google Voice & Rebtel – Cheap international calling rates.
- Local international calling plans – Check SIM card packages for discounted rates.
📌 Tip: Buy a SIM card at the airport or from official stores for activation support.
Understanding Local Transport & Commuting
Public Transport Passes & Student Discounts
- Most cities offer monthly public transport passes for cheaper travel.
- Dependent students can get discounted fares with a student ID.
Driving Rules & Getting a Local Driving License
- Some countries allow dependents to drive with an International Driving Permit (IDP).
- Others require dependents to get a local driving license after a few months.
- Check country-specific rules for driver’s license conversion.
📌 Tip: Research public transport apps like Google Maps, Moovit, or Citymapper for route guidance.
Healthcare & Medical Services for Dependents
Dependents need to understand the healthcare system of the country they are residing in. Some countries offer free or subsidized healthcare, while others require private insurance.
Medical Insurance & Coverage
Is Medical Insurance Mandatory for Dependents?
- USA – Private health insurance is mandatory as healthcare is expensive.
- Canada – Some provinces provide public healthcare to dependents, while others require private insurance.
- Australia – Dependents of student visa holders must have Overseas Student Health Cover (OSHC).
- UK – Dependents of visa holders who paid the NHS surcharge get free healthcare.
📌 Tip: Always check whether dental and vision care are covered, as they often require separate plans.
Best Insurance Providers for Dependents
🔹 USA – Cigna, Blue Cross Blue Shield, Aetna
🔹 Canada – Sun Life, Manulife, Blue Cross
🔹 Australia – Bupa, Medibank, Allianz Care
🔹 UK – AXA, Bupa, Vitality Health
Registering with a Doctor or Health Center
Dependents should register with a local doctor (GP) for routine medical care.
How to Find a Local Doctor or Clinic?
- USA & Canada – Find doctors through insurance networks or online portals like Zocdoc and Maple.
- UK – Register with an NHS General Practitioner (GP) at the nearest health centre.
- Australia – Visit a local GP or bulk-billing clinic.
📌 Tip: Always carry insurance details and a passport when visiting a clinic for the first time.
Emergency Medical Services & Hospital Contacts
🚑 Emergency Numbers by Country:
- USA & Canada: 911
- UK: 999
- Australia: 000
- Europe (Schengen): 112
📌 Tip: Locate the nearest emergency hospital and pharmacy after arrival.
Vaccinations & Health Precautions
Some countries require dependents to be vaccinated before entry to prevent contagious diseases.
Required Vaccinations Before Traveling
💉 Commonly Required Vaccines:
✔ COVID-19
✔ Hepatitis A & B
✔ MMR (Measles, Mumps, Rubella)
✔ Tuberculosis (TB) – Required for UK visa applicants from certain countries
📌 Tip: Carry a vaccination certificate if required by immigration authorities.
Seasonal Health Tips for Different Countries
🌞 Hot & Humid Climates (Australia, UAE, Southeast Asia) – Stay hydrated, and use sunscreen.
❄ Cold Countries (Canada, UK, Northern Europe) – Dress in layers, and get flu shots.
🌿 Allergy-Prone Areas (USA, UK, Germany) – Keep antihistamines and medications handy.
Financial Planning & Budgeting for Dependents
Managing finances efficiently is key to a comfortable stay abroad. Factors like rent, groceries, and transport costs vary across countries, making budgeting an essential skill.
Managing Living Expenses Abroad
The cost of living depends on the country, city, and lifestyle choices. Here’s a general estimate for dependents living in major destinations:
| Country | Average Monthly Cost (USD) | Major Expenses |
| USA | $1,500 – $3,000 | Rent, groceries, transport, insurance |
| Canada | $1,200 – $2,500 | Housing, food, public transport |
| Australia | $1,500 – $2,800 | Rent, utilities, healthcare |
| UK | £1,000 – £2,500 | Accommodation, transport, food |
📌 Tip: Big cities like New York, London, Sydney, and Toronto have a higher cost of living compared to smaller towns.
Budgeting Tips for Rent, Groceries, and Transport
💰 Rent & Housing:
- Consider shared accommodation to reduce costs.
- Look for university family housing (if applicable).
- Use rental platforms like Zillow (USA), Rightmove (UK), Domain (Australia), and Kijiji (Canada).
🛒 Groceries & Food:
- Shop at budget-friendly stores like Walmart (USA, Canada), Aldi (UK, Australia), and Lidl (Europe).
- Buy in bulk and cook at home instead of eating out.
🚆 Transport:
- Use monthly public transport passes instead of daily fares.
- Consider cycling or carpooling for cost savings.
📌 Tip: Track expenses using budgeting apps like Mint, YNAB, or GoodBudget.
Banking & Money Transfers
Opening a local bank account and understanding international money transfer options can help dependents manage finances efficiently.
Best Ways to Send & Receive Money Internationally
📌 Methods for International Transfers:
🔹 Bank Transfers – Secure but may have high fees (e.g., SWIFT transfers).
🔹 Online Payment Services – Wise (formerly TransferWise), PayPal, Revolut.
🔹 Remittance Services – Western Union, MoneyGram for cash pickup.
🔹 Cryptocurrency Transfers – An option for tech-savvy individuals.
📌 Tip: Compare fees, exchange rates, and transfer speed before choosing a provider.
Low-Cost Remittance Options for Dependents
| Service | Transfer Fee | Transfer Speed | Best For |
| Wise | Low | 1–2 days | Bank-to-bank transfers |
| Revolut | Free for small transfers | Instant | Digital banking |
| Western Union | Varies | Minutes – 3 days | Cash pickup |
| Remitly | Low | 1–2 days | Fast transfers to bank accounts |
📌 Tip: Some services offer fee-free transfers on first transactions—take advantage of these!
Understanding Work Rights for Dependents
Many countries allow dependents to work, but restrictions vary based on visa type, duration of stay, and job sectors.
Can Dependents Work on a Long-Term Visa?
Countries That Allow Dependents to Work Full-Time or Part-Time
| Country | Work Rights for Dependents |
| USA | Work authorization is required (Form I-765 for H-4, L-2 EAD). |
| Canada | Open work permit available for spouse/partner of skilled workers or students. |
| UK | Work is allowed if the primary visa holder is on a Tier 2 or Student visa (Master’s/PhD level). |
| Australia | Full work rights for dependents of postgraduate students; limited work rights for undergrad dependents. |
📌 Tip: Always check visa-specific conditions before applying for jobs.
Jobs Dependents Can Do While on a Dependent Visa
💼 Common Job Options:
✔ Remote work (freelancing, online tutoring, IT services)
✔ Part-time jobs (retail, hospitality, delivery services)
✔ Internships and temporary roles
✔ University research or teaching assistant positions
📌 Tip: Gig economy jobs (Uber, DoorDash, Upwork) may not require work permits but check local regulations.
Work Permit & Employment Rules
Some countries require dependents to apply for a separate work permit, while others allow unrestricted employment.
Do Dependents Need a Separate Work Permit?
- USA – Yes, dependents on H-4 or L-2 visas need an Employment Authorization Document (EAD).
- Canada – No separate permit is required if the primary visa holder has a valid work permit.
- UK – No separate permit is needed for dependents of Tier 2 (Skilled Workers) or Student visa holders.
- Australia – No separate permit is required for dependents of postgraduate students.
📌 Tip: Processing time for work permits varies—apply early if required.
Restrictions on Working Hours & Job Sectors
- Some countries limit weekly work hours for dependents.
- Certain government jobs, healthcare, and legal professions may be restricted to citizens or permanent residents.
- Self-employment and entrepreneurship may require a different visa category.
📌 Tip: Consult a local immigration advisor for the latest employment regulations.
Safety & Cultural Adaptation Tips for Dependents
Adapting to a new country requires awareness of safety measures, cultural differences, and communication strategies.
Staying Safe in a Foreign Country
Safety should be a top priority when settling abroad. Understanding emergency contacts, local laws, and common frauds can prevent risks.
📞 Emergency Contacts & Helplines:
- USA: 911 (Police, Fire, Ambulance)
- Canada: 911 (Emergency Services)
- UK: 999 or 112 (Police, Ambulance, Fire)
- Australia: 000 (Emergency Assistance)
🚨 Avoiding Scams & Fraud Targeting New Arrivals:
✔ Be cautious of job scams offering unrealistic salaries.
✔ Avoid sharing personal details with unknown callers or emails.
✔ Do not engage with strangers asking for financial help or investment opportunities.
✔ Use verified websites for accommodation and rental agreements.
📌 Tip: Keep copies of important documents (passport, visa, ID) in both digital and printed format.
Cultural Adaptation & Social Life
Integrating into a new culture helps dependents feel more at home.
🎭 Understanding Local Customs & Etiquette:
- USA & Canada: Casual and friendly interactions; tipping is expected in restaurants.
- UK: Respect for personal space; punctuality is valued.
- Australia: Informal communication; outdoor lifestyle is popular.
🌍 Joining Social Groups & Expat Communities:
✔ Connect with local expat groups on Facebook, Meetup, and Internations.
✔ Attend community events, language exchange meetups, and international clubs.
✔ Engage in volunteering or local hobby groups to build social connections.
📌 Tip: Be open-minded to different customs and be respectful of cultural differences.
Language Barriers & Learning the Local Language
Language barriers can make daily tasks challenging. Learning the local language helps in communication, job opportunities, and social interaction.
🗣️ Common Communication Challenges:
- Accents & slang can be difficult to understand at first.
- Government paperwork and bank formalities may require professional translation.
- Medical and legal discussions can be complex without proficiency in the local language.
📚 Free & Paid Language Courses for Dependents:
| Language Learning Platform | Features | Cost |
| Duolingo | Beginner-friendly, gamified lessons | Free |
| BBC Languages | Basic language resources | Free |
| Rosetta Stone | In-depth, immersive learning | Paid |
| Coursera/edX | University language courses | Free/Paid |
| Local Community Centers | In-person learning | Varies |
📌 Tip: Use Google Translate or language learning apps for day-to-day conversations.
How SWEC Visa Can Help Dependents Travel Smoothly
At SWEC Visa, we specialize in comprehensive assistance for dependents moving abroad. Our services cover everything from visa applications to cultural adaptation.
🛂 Expert Visa Guidance for Dependents:
- Assistance with dependent visa applications for countries like the USA, UK, Canada, and Australia.
- Step-by-step help with documentation and interview preparation.
📆 Visa Extensions & Re-Entry Permits:
- Guidance on renewing dependent visas before expiration.
- Assistance with re-entry permits for international travel without losing visa status.
🏠 Help with Accommodation, Travel & Financial Planning:
- Finding rental properties, student housing, or shared accommodation.
- Support with opening bank accounts, handling currency exchange, and budgeting tips.
💼 Support in Job Search & Work Permit Applications:
- Advising dependents on countries that allow work on a dependent visa.
- Assisting with work permit applications where required.
- Providing resources for job search, resume building, and interview preparation.
🌍 Cultural & Legal Guidance for Settling Abroad:
- Helping dependents understand local laws, social customs, and cultural adaptation.
- Providing safety tips and emergency contact resources.
📌 Tip: Get personalized consultation with our experts for a smooth transition abroad.
Conclusion
Moving abroad as a dependent requires careful planning, financial management, and cultural adaptation.
Key Takeaways for a Hassle-Free Experience:
✔ Prepare in advance by understanding visa rules, financial requirements, and housing options.
✔ Stay safe by knowing emergency contacts and avoiding scams.
✔ Adapt culturally by joining social groups and learning the local language.
✔ Seek expert guidance from SWEC Visa for visa processing, financial planning, and settling in.
📞 Need Help with Your Dependent Visa? Contact SWEC Visa Today! 🌍✈
